SMHA code of conduct
SMHA Core Values
We will show RESPECT to our opponents, teammates, coaches, parents, and officials. We will be ACCOUNTABLE to one another and represent ourselves with INTEGRITY on and off the ice. Our CHARACTER will be what sets us apart from the competition and help pull us through the tough times. We will play with HONOUR, as playing this game is a privilege. We will be the HARDEST WORKING team in the league and prove that we are the team to beat!
WE ARE THE SPRINGBANK ROCKIES
Revised - Sept 27, 2023
SMHA believes in, promotes, is guided by, and has built a culture around our Codes of Conduct and we require that all members read, accept, and conduct themselves in accordance with these codes. Behavior contrary to these codes will be dealt with seriously and suspensions from hockey may be imposed.
Manager Application & Background Check
ALL SMHA Managers must fill out a Coaching staff application in order to be placed on a team, further, all managers must have a valid Police check under the Vulnerable Sector Check - for more information, please follow the link
At no time are you to contact Hockey Calgary. SMHA and Hockey Calgary have provided you with multiple levels of support for asking questions and seeking resources. Please contact your League chair, AGC Communications coordinator, or SMHA Operations. A full description of these roles can be found below.
Chain of command:
- Your SMHA Age Group Communications Coordinator
- SMHA Operations
- Your League Chair
- Do not know who/what that is?
- Visit the Manager's tab under the Manager's toolbox < League Chair, Governor, SMHA AGC Communications and SMHA Operations>
- Hockey Calgary's Important Dates
- Hockey Calgary Regulation Handbook
- SMHA Important Dates
- This PDF is designed to help managers understand the key Hockey Calgary Important dates as they relate to our teams.
- Game Play Guideline
- This guide is designed to give managers and coaches a high level of understanding of how a game is run in each age group - be sure to print this and have it on hand at all games
- High points
- age group game max
- home/away jersey colors
- official's box responsibility
- Handshake protocol
- setting the clock for periods inside a set permit time
- Team Volunteer Roles (delegate, delegate, delegate)
- Team Treasurer Role
- Scotiabank Account process
- Treasurer and manager are to notify SMHA Operations that they require an SMHA Team account Letter
- Jersey Parent Role
- Tournament volunteer role - Away
- Tournament volunteer role - Home
- Social events volunteer
- Off-ice Official' Box - assigner (see below Off-ice Officials Box section)
- Team Treasurer Role
- SMHA Managers Manual (coming soon)
- Understanding your many login portals (TS, HC, OCI, etc)
- Hockey Calgary Manager Portal (coming soon)
- How to login
- How to upload home game sheets
- How to apply for an Exhibition game
- How to apply for a Special Events Sanction
- How to apply for a Travel Permit
- How to upload away tournament game sheets(required for all away tournaments)
- How to apply for a Scheduling window
- One-Click-Ice (OCI) Manual
- How to Trade Ice
- How to release ice
- How to upload practice ice into TeamSnap
- U9 Resources
- Other Resources
- TeamSnap Welcome guide for members
- TeamSnap How to add family or contacts
- SMHA Apparel Policy
- U7 Timbits Game Schd outline
- Roster Labels (Excel) (2" by 4" labels printed horizontally)
- Roster & Parents Names Wallet Card (Excel)
- Hockey Calgary Tournament information
- Hockey Calgary Tournament Policy
- Tournament FAQ
- Hockey Canada - Safety Essentials Downloads
- Hockey Canada Injury Report (link is on the Members tab)
- This form is a medical injury report needed to access Hockey Canada insurance.
- It is the responsibility of the injured party (player Parent or Guardian) to fill this form out and submit it via the instructions at the bottom of the form.
- That is why the form is on the Parent tab
- At NO TIME shall a Manager or Coach handle this form for processing. It is the sole responsibility of the injured party.
- SMHA only asks that a player has a letter from a doctor clearing them for "return to play" - this letter is NOT to be kept by the Manager or Coach, it only needs to be presented at the time of return
Off-Ice Officials Box (Scorekeeping, Time Clock and Penalty gate)
- Hockey Calgary's Off-Ice - Operation Manual
- Pre-game checklists
- how to run different arena clocks
- how to fill out a scoresheet
- U9 Manager/Coach/Scorekeeper In-game Cheat Sheet
- how to fill out U9 game sheets
- timekeeper instructions
- Buzzer Grid
- Game player roster Grid
- Goaltender Rotation Form
- Hockey Calgary's Off-Ice Officials webpage resource
- score clock manuals can be found there
League Chair, Governor, SMHA AGC Communications and SMHA Operations
At no time are you to contact Hockey Calgary, SMHA and Hockey Calgary have provided you with multiple levels of support for asking questions and seeking resources.
- League Chair (link to the list of League Chairs on HC Website)
- Hockey Calgary volunteer role.
- It is the duty of the League Chair to supervise and direct the conduct of the teams, managers, coaches, players and spectators coming under his/her jurisdiction. He/she has the authority to rule on any team, team official, or spectator who contravenes or breaks any of the rules and regulations established by Hockey Calgary
- The League Chair assists all teams in a specific Age Group and Tier
- ie. All teams in U11 Tier 4
- Team Managers/Head Coaches have direct contact with their appointed League Chair
- The League Chair is your final word on games rules, such as suspension needing to be served etc
- The League chair disseminates Hockey Calgary information as it pertains to your Age Group and Tier
- Governor (link to the list of Governors on the HC Website)
- Hockey Calgary volunteer role.
- It is the duty of the Governor to supervise and direct the League Chairs under his/her jurisdiction. He/she has the authority to rule on any team, team official, or spectator who contravenes or breaks any of the rules and regulations established by Hockey Calgary
- Governors oversee an entire Age Group of League Chairs
- ie. All of U11
- Governors report directly to Hockey Calgary on behalf of the Age Group
- Governors can have direct contact with individual teams but you are asked to communicate with your appointed League Chair first
- SMHA AGC Communications
- SMHA has an AGC communications role in all 6 Age Groups (U7, U9, U11, U13, U15, U18)
- This role is designed to support our Managers in each of the specific Age groups and to bring consistency to our manager group in regards to SMHA policies and Hockey Calgary regulations.
- This role is for SMHA Managers to utilize first and foremost when questions on "how-to" or "what should I do" arise
- In the absence of an answer, the AGC Comm. will inquire with SMHA Operations.
- SMHA Operations
- Operations' role is to oversee the AGC Comm. to ensure consistency is maintained in our manager groups
- Operations will host Age Group-specific manager training meetings to ensure consistency is met within SMHA
- Operations will act as the go-between with SMHA and Hockey Calgary when seeking answers for the SMHA membership
- Operations will set up the individual Teams in Teamsnap (TS) software such as
- Rostering players for Team placement announcements
- Rostering non-players (Manager, Head Coach and Assistant Coach)
- Set the Manager to have full control of the TS team portal and keep it maintained (entering games, practices and events)
- Players/Parents have full responsibility for maintaining their private player accounts and SMHA Operations will not edit or touch these account
- Operations will provide access and training to the ice scheduling software One-Click-Ice (OCI)
- from time to time Operations may download the practice and or game in Teamsnap for the managers
- Managers are free to contact SMHA Operations but it is preferred they contact their AGC Comm. first in order to maintain information consistency.
SMHA TEAM PICTURE DAY
November 10 2023 5pm-8pm and November 11th 2023 From 9am-3pm.
A Memory Mate is provided as part of SMHA association fees, parent orders are anything over and above.
Where: Strathcona Community Association
277 Strathcona Dr SW, Calgary, AB T3H 2A4
Photographer: Prime Sports Team Photography
What to wear/bring:
Wear Dark Game Jerseys
No Skates for anyone.
U7-U9-U11 - come fully dressed in Game Jersey with stick & gloves, no helmet, skates or Neck guard
U13-U15-U18 - wear dress pants & dress shirt (tie is optional but looks nicer) under your Game Jersey bring a stick and gloves
The photo times booked are very precise and it is VERY IMPORTANT THAT TEAMS ARE ON TIME so that we are able to fit in each team.
Parking can be challenging so please arrive early with your child fully dressed in their team uniform, hockey stick, and gloves in hand. Do not bring the hockey bag into the building.
The team is to meet in the Parking Lot and assemble with coaches when ready the team can enter the building and go directly to your photo lane.
- Parking can be a challenge so if you can carpool that would be ideal.
Parents will remain outside - no exceptions
Managers/Coaches book your SMHA team photo via the link below
Unfortunately, we are unable to change the photo schedule due to many scheduling requirements, so please accommodate the times provided as teams will not wait for late players.
Coaches Will be in the Team photo
If a Player/Coach is not available:
- Player/Coach only (no team) may come to the official reshoot on November 14th and 18th.
- Their individual image is photoshopped into the team image for a $25.00 fee.
- This must be completed 1 week after Photo Day.
- More re-shoot information and directions to the studio will be sent out SOON
alberta gaming and liquor commission
Please be sure to fill out a license for your team when doing fundraising as per the AGLC requirements
Please do not use Springbank Minor Hockey’s association license; you are required to obtain your own autonomous license
OUT-OF-TOWN TOURNAMENT REFEREE ASSIGNING PROCEDURE
- Contact the local assignor or Referee-In-Chief from the Local Minor Hockey Association in the jurisdiction where the games are being played.
- If the local MHA cannot assign officials, the tournament may request that Central Region Referees Committee assign officials from Calgary by contacting the appropriate assignor
- NOTE: Hockey Calgary scheduled League Games are a priority. Central Region does not guarantee that they will be able to assign your tournament.
- Conditions for Central Region to assign officials from Calgary to official tournaments outside Hockey Calgary boundaries.
- Tournaments will incur costs for officials’ accommodation, mileage, and per diem per Hockey Alberta guidelines (https://officials.hockeyalberta.ca/standards/officials-pay-rates/)
- Officials will be registered with Hockey Alberta as an official in the current playing season
- Hockey Alberta official rates apply (https://officials.hockeyalberta.ca/standards/officials-pay-rates/)
- Coaches are not permitted to be booked as officials (with the exception of U9, and only if officials are not available)
- Limits on the games for officials are as follows:
- Minimum 2, Maximum 4 games assigned per day
- Officials must be certified to officiate the applicable level of hockey (i.e. a 15 year old official is not permitted to referee U18 hockey)
- If the local Assignor and Central Region cannot assign officials, the tournament may be cancelled. Teams are not permitted to source officials on their own.
- If tournament organizers do not comply with the above conditions and/or source officials without the approval of Central Region or the local Assignor, the Manager and Head Coach of the host team will be suspended.
Away TOURNAMENT - How to find one
The below links are where you will find tournaments approved to be hosted in Alberta's Minor Hockey Associations(MHA), each tournament coordinator has their own unique way of posting either on the Hockey Calgary Website or the Hockey Alberta Website so you are encouraged to check both.
Be mindful that only hosting Calgary teams have access to the Hockey Calgary listings as all teams in Calgary hosting a tournament anywhere (even outside of AB) are required to be sanctioned by Hockey Calgary first.
NOTE: If you are hosting outside of Calgary you will be responsible for finding and booking your own referees. Hockey Alberta rates apply and often mileage and travel fees are included.
Be mindful that rural areas may not have a referee pool to draw from and you will be required to bring referees with you -you will need to cover their accommodations
- Hockey Alberta Officials Rate Sheet (2023-24)
Hockey Calgary has rules and regulations for all Calgary teams hosting or attending tournaments and you are required to understand and follow those policies (links to these are found in the toolbox above)
If you are looking to travel outside of Alberta to play a non-Alberta hosting team you will need to search the web for the location you desire, for example
When searching for Tournaments to attend you need to be aware of Hockey Calgary's important dates and when our teams are permitted to travel
- Pre-season - Travel permitted required - no limitations
- Seeding Round - BLACKOUT, NO travel permitted
- Season Break - Travel permitted required - no limitations
- Regular Season - Only one opportunity to travel must be submitted in advance, the deadline is called the Scheduling Window.
- ESSO Minor Hockey Week - BLACKOUT, NO travel permitted
- Winter Break - Travel permitted required - no limitations
- City Championships - BLACKOUT, NO travel permitted
- Post-season - Travel permitted required - no limitations
Springbank Minor Hockey Home tournament Info
Springbank Minor Hockey Association secures ice & sanctioning for the below SMHA home teams where ice and Hockey Calgary regulations permit.
All of the U7, U9, U11 and U13 teams will receive an SMHA Home tournament - see the grid below
Home tournaments offer hosting teams the chance to fundraise, potentially participate in another tournament, and ensure they have at least one tournament experience this season.
Please visit the below section "Tournament Tools"
SMHA organizes its home tournaments with follow-through financing, and the board determines the entrance fees. If the home hosting team(s) desire additional services beyond what is included in the provided list, they are responsible for covering the associated incidental costs.
- SMHA medals (U9, U11, U13)
- "swag" drawstring bags (U9, U11, U13)
|2023-24 SMHA Home||Tournament Schedule|
*co-host is when a divison has sister teams (Blue&Green) they will host together
|Timbits (U7) Young Guns||Jan 12th - 14th||Jr 4-games|
|U9 1||Mar 8th - 10th||6 team round-robin|
|U9 2||Mar 1st - 3rd||6 team round-robin|
|U9 3||Mar 8th - 10th||6 team round-robin|
|U9 4||Mar 1st - 3rd||6 team round-robin|
|U11 HADP||Sept 29th-Oct 1st||4 team round-robin |
|U11 1||Oct 6th-8th(possible Thanksgiving Monday)||4 team round-robin |
|U11 2||Sept 29th-Oct 1st||4 team round-robin |
|U11 3||Oct 6th-8th(possible Thanksgiving Monday)||4 team round-robin |
|U11 4||Oct 13th-15th||4 team round-robin |
|U11 5||Oct 13th-15th||4 team round-robin |
|U13 1||Nov 24th-26th||4 team round-robin |
|U13 2||Dec 1st-3rd||4 team round-robin |
|U13 3||Nov 24th-26th||4 team round-robin |
|U13 4||Dec 1st-3rd||4 team round-robin |
|U13 5||Nov 24th-26th||4 team round-robin |
|U13 6||Dec 1st-3rd||4 team round-robin |
SMHA Home Tournament Format & Rules
Here are some tools to help you run your tournament a little easier
- Alberta Gaming and Liquor Commission: This is a link to the AGLC website for information on obtaining licenses and the guidelines for hosting team fundraising raffles. NOTE: you are required to obtain your own license and not to access Springbank Minor Hockey Association's private one
- Social Media Sponsorship
- Tournament Board - Schedule & Standings (4-Teams): This file can be edited & printed in a very large poster format. Just enter the Dates/Times & team logos as required.
- Tournament Board - Schedule & Standings (6-Teams): This file can be edited & printed in a very large poster format. Just enter the Dates/Times & team logos as required.
- Tournament Program (4-teams): Edit the Rosters and schedule info as required.
- Tournament Program (6-teams): Edit the Rosters and schedule info as required.
- Tournament Dressing Room Door Signs: Always a nice touch... Update this file with your team & tournament logos. Then Laminate to put on the dressing room doors before each game.
Examples of other tournament Boards:
SMHA Home "Away" Series U15/U18 Tournaments
The high demand for ice in Calgary is making it increasingly difficult to provide all SMHA teams with home tournaments. However, SMHA has secured ice and hotels within rural Alberta towns for the Home "AWAY" Series of Tournament for our U15 and U18 age groups.
This will allow our U15/U18 teams a chance at minimum to have an away tournament for their season and at best it can be leveraged into a reciprocal for additional tournament experiences.
All U15 and U18 teams will be eligible to participate in the lottery draw
The draw will happen at the U15/U18 managers' meeting - attendance is mandatory - someone with the authority to make a decision needs to be there
The draw will be overseen by the U15/U18 Home Away Tournament Committee
- U15 Communications Coordinator
- U18 Communications Coordinator
- SMHA Operations
- Board Executive (when schedule allows)
- Each team will have a choice to bid on all tournament packages of interest, teams will have the option to bid on all or just a few
- Teams are to consider the DATES only - the locations/format will be re-drawn amongst the successful teams - thus no preferences can be considered, for example:
- The weekend of Nov 24th package will have 2 successful teams drawn- those teams will then be re-drawn to be assigned the locations/format
- Teams will have the option to host with their Sister Teams for those with 6-team formats.
- We encourage you to discuss options before each Team's submission on the 6-team format ones
Tournament packages themselves will be randomly assigned a draw order, for example: the weekend of Nov 24th package might be assigned to be drawn third.
- There is no opportunity to request your bids by priority because the draws will be at random, once a team is successful, they are removed from the other draws.
Applications for each tournament package bid will be collected via a Google form - no other source will be allowed
- Either the manager or Head Coach (in the absence of the manager) will have access to the link
- The Link will be open for 48 hours - if the deadline is missed then your team will be ineligible
32224A Springbank Road,
Calgary, Alberta T3Z 2L9